Conference Grant Application - Faculty of Business Administration

Guideline

Supplementary:

Travelling time granted for research leave or conference leave
- Please refer to Article 22 Research Leave and Conference Leave, No. 7 stipulated in Chapter 2 of the Rules of the Personnel Affairs of UM.
  - Here is document (page 22): Rules of the Personnel Affairs of UM – Chapter 1 (Justifiable Absence, Annual Leave, Academic Leave and No-pay Leave)
The maximum amount to be supported (Local Transportation, Accommodation)
- Please refer to Upper limit stated in Table 2.1 (Upper Limits for Expenses) stipulated in Chapter 2 of the Rules of the Personnel Affairs of UM.
  - Here is the document (page 11): Rules of the Personnel Affairs of UM Chapter 2 – Working Hours, Compensation for Overtime Work, Allowance and Subsidy

Application Form

FBA Conference Trip Application Form (2025)
Please send the application form, related quotations, and supporting documents to carlaleong@um.edu.mo or remingtonlao@um.edu.mo. Kindly allow at least 14 working days for the approval process. Once approved, we will send the approved proposal and related information to you through email, only then you can proceed with the purchases.

Reimbursement – Forms for Fundable Expenses and Report

Step 1:
- Conference Report
  - Go to RSMS system: https://rsms.um.edu.mo
  - Navigate to Project Management > Project Report > Trip Report (Conference Grant)
  - Project number choose “CG2025-FBA”
Step 2:
- Reimbursement Form
  - Go to RSMS system: https://rsms.um.edu.mo
  - Navigate to Project Management > Budget Execution > Payment Reimbursement (Conference Grant)
  - Fill in the expenses and attached all the receipt/ expenses
  - Submit all the hard copies of receipts and declaration forms (if any) to Ms. Carla Leong (office: E22-4046) or Mr. Remington Lao (office: E22-G031)

Declaration For Payment Made (last updated on 2024/09/04)
Declaration For Expenses Without Receipts or Invoices (last updated on 2024/09/04)
2-in-1 Declaration (last updated on 2024/09/04)

A completed set of reimbursement together with the Conference Report should be submitted to us within 2 weeks after returning from the conference.

(updated on Jan 2025)